Once a year, half of all clubs on campus are reviewed
by the Constitutional Affairs and Elections Committee.
This year, every club that is being reviewed has been
contacted by a representative from the committee. That
representative will assist and guide the club through
the club review process to ensure no club gets left behind.
There are four parts of club review: the club’s constitution,
the Senate Recognition Agreement, the club membership
database, and the presentation.
The dates of club review are as follows:
October 23: Club presentations begin
November 20: Club presentations end
December 7: Last day to turn in club review forms/documents
Failure to complete a club presentation by November 20
or to turn in forms/documents by December 7 may result
in one of the following:
- Inability to reserve rooms through CASE;
- Loss of Senate funding;
- Loss of Senate recognition.
Every Senate-recognized club is required to have a constitution.
During club review, the committee requests that the club
submit an updated copy of their constitution. If a club
does not have a copy of their old constitution, the last
constitution that the committee has on file will be made
available. Guidelines of writing a constitution can be
found here. (CAEC Club Constitution
- No club’s official title (identified in Article 1
of a club’s constitution) may contain the phrase “Dickinson
College”, unless that club is a chapter of an organization
that requires its chapters to have, as part of their
title, the name of their school;
- Only Dickinson College students may be members of
a Senate-recognized club.
Senate Recognition Agreement
The Senate Recognition Agreement is a form that must
be signed by the club’s president and the club’s advisor.
It outlines the responsibilities of a Senate-recognized
club. A copy can be found
here. (Senate Recognition Agreement form)
Club membership database
The club membership database is a spreadsheet that contains
the signatures, class years, emails, and HUB box numbers
of the membership of the club. A club under review must
provide the information of at least 20 students who are
members of the club. A copy of the spreadsheet can be
found here. (Club Membership
Every club under review must make a presentation to the
committee explaining what their purpose is on campus,
what sort of activities they have conducted in the past
few years, and what they plan to do in the future. Any
method of presentation is fine, but most clubs use either
a PowerPoint or poster board presentation. The presentation
should be 5-10 minutes long.
A club must schedule a time with the committee to make
a presentation. Your committee representative should contact
you with available times that you may come in and present.
If you cannot make the available times, you must ask for
a special time.
For help or information please contact: